Gixtra is built for practical band work. Some bands want transparency. Other bands need more privacy, especially when working with many subs, different fees, or sensitive booker notes.
This article explains who can see what.
Regular band members
Regular band members can usually see all gigs in the band.
This includes gigs they are part of and gigs they are not part of.
This matches how many bands work: everyone knows the band calendar and can see what is coming up.
If a band member only wants to see gigs they are part of, they can use the "only my gigs" filter in the gig list.
Subs
Subs only see gigs they were invited to.
They do not see the full band calendar.
This is useful for bands that work with many external or occasional musicians and do not want everyone to see every gig.
A sub can also see past gigs, but only the past gigs they participated in.
Participants on the same gig
When someone is added to a gig, they can see the gig details and the other participants on that gig.
This also applies to subs. A sub does not see the full band calendar, but they can see who else is on a gig they were invited to.
Merchers and technicians can see all gigs, but they do not see fee information on gigs. The main difference is that technicians can edit tech information and the tech rider attachment, while merchers cannot.
Fees
Fee visibility depends on how your band uses fee fields.
If the gig has a general fee field, band members and subs may be able to see the fee information on that gig. Merchers and technicians do not see fee information.
If your band uses different fees for different people, use individual fees.
With individual fees, each person only sees their own fee. They do not see what other people receive.
Merchers do not see fee information on the gig.
This is useful when, for example, the singer, bass player, and technician have different fees and you do not want these amounts visible to everyone.
Individual fees are available depending on your plan.
Expenses
Musicians can enter their own expenses.
They cannot see other people's expenses.
Accountants can see expenses across the band. This is useful for reviewing monthly expenses, preparing payments, or doing accounting work.
Internal booker and accounting notes
Some fields are only visible internally.
These fields are visually different in Gixtra. They usually appear as darker text areas and include a hint that they are internal notes.
Use internal booker notes for information only bookers should see, such as reminders, client context, or coordination notes for other bookers.
Use the accounting section for income, costs, calculations, and accounting notes that participants should not see.
Do not put private information into normal gig fields if participants should not see it.
Common misunderstanding
A common misunderstanding is that band members or subs cannot see fee information on a gig.
In many cases, people on a gig can see the general fee information for that gig.
If this is a problem, use individual fees and internal notes.
Merchers are different: they do not see fee information.